Abstracts & Posters

The program committee of the SDPA 15th Annual Fall Dermatology Conference is calling for Abstract submissions. The submission deadline is August 31, 2017.

A maximum of four (4) Abstract submissions are permitted per individual or organization.

Abstracts are independently reviewed by the CME Review Panel and accepted based on scientific value and educational need. The presentation of new concepts and unique observations are an integral part of the Conference’s continuing education program.

You may submit 8.5” x 11” handouts of the abstract or related poster for review. Approved abstracts will be posted on this conference website under “Conference Materials” and Event App.

 

Abstract Format Guidelines

 

Fee: No fee for initial submission and review. However, should your abstract not be approved by the CME Review Panel, organizations/individuals will be allowed to present their abstract via PDF document on the SDPA conference website under “Conference Materials” and Mobile Event App automatically unless indicated otherwise by the applicant on the ABSTRACTS AND POSTERS SUBMISSION FORM. Virtual Abstract/Poster submissions will be charged a fee of $150 for companies/industry, $75 for non-member PAs, and is NO charge for SDPA Members and Student Members.

Page Format: Abstracts must be submitted as a Microsoft Word or PDF document. Margins: 1 inch top, bottom, left and right, single spaced; laser printer quality.

Font: Font size must be Arial, 12 point

Length: 500-word maximum. When finished with your abstract, count the words to ensure you have not exceeded the prescribed limit.

The abstract should contain the following: a) introduction that states the purpose of the study; b) a brief description of the procedure/study; c) a brief description of the results; and d) conclusion.

Tables or illustrations may not be included in abstracts. Abstracts will NOT be displayed on easel or stands.

Submit to: Abstract Submissions must be sent via e-mail to conferences@dermpa.org and MUST include payment form

Credit cards will be charged only when and if abstracts are not approved and participants indicate they wish to have their abstract on Virtual Display as outlined above.

Approved abstracts will be posted on the SDPA conference website under “Conference Materials” and Mobile Event App.

 

Poster Format and Guidelines

 

Poster Submission Fee: A fee of $300.00 per poster is required from each company/industry presenting. Fee covers: poster stand rental, delivery, setup, removal, and state tax of poster stands.  Non-member PA fee is $100. NO charge for SDPA Members and Student Members. Poster must be the standard roll-up 4’ wide x 2’ high poster that is adhered using pushpins. Four posters per stand will be placed and you understand there may be a need to share poster stand with other companies.

Should your poster not be approved by the CME Review Panel, organizations/individuals will be allowed to present their poster via PDF document on the SDPA conference website under “Conference Materials” and Mobile Event App automatically unless indicated otherwise by the applicant on the ABSTRACTS AND POSTERS SUBMISSION FORM.  Virtual Abstract/Poster submissions will be charged a fee of $150 for companies/industry, $75 for non-member PAs, and is NO charge for SDPA Members and Student Members.

Poster panels MUST be 4’ wide x 2’ high. Posters must not exceed these dimensions. Posters exceeding these dimensions WILL NOT be allowed or placed on poster stands.

Author: Include all authors, Affiliation

Commercialism: Any display at the SDPA 15th Annual Fall Dermatology Conference in which the cost is underwritten by a pharmaceutical company or other entity must avoid commercialism. Drugs, instrumentation, or devices are not to use trade names. If such situations occur, the exhibit is responsible to identify and clearly state on the display that a portion or portions of the cost were provided by the commercial company named.

Responsibility for Damage and Loss: Caribe Hilton, Society of Dermatology Physician Assistants, Events Made Simple, LTD are not responsible for any damage, destruction, loss or theft of items or property before, during or after the dates and times of the conference at any location within or near the exhibit hall property.  Representatives will make no claim and will hold harmless the aforementioned entities of the conference.

Check out our Frequently Asked Questions (FAQ) document:

DOWNLOAD FAQ Document

 

Poster Set-Up, Breakdown, & Display Schedule

 

Set-Up Schedule:    

Thursday, November 9, 2017  9:00 AM – 11:00 AM

Breakdown Schedule:

Saturday, November 11, 2017  4:00 PM – 5:00 PM

Posters will be on display for viewing in pre-function area.

Thursday, November 9th – Friday, November 10th and Saturday, November 11th

Poster numbers are not assigned.  We will place “Company Name” as indicated on your submission form on the poster stand.

We place four (4) posters on each stand and you understand there will be a need to share poster stand with other companies.

DO NOT remove placement of posters assigned by SDPA. Each representative is responsible for setting up posters and discarding any trash as well as responsible for removing their posters during breakdown schedule time.

Please remove your posters from the display area between the hours of 4:00 PM – 5:00 PM on Saturday, November 11th.  Posters must be removed by 5:00 PM.  You are not allowed to remove your poster until 4:00 PM; failure to comply with this request may result in the loss of poster privileges at future meetings. Any posters that are not removed or left behind will be discarded by the hotel.

SHIPPING ~ POSTERS ONLY

If you have posters to be shipped to the hotel, you must address your materials to the NAME of the Poster on-site representative in the following manner. SDPA Conference Management staff will NOT accept any deliveries on behalf of Poster on-site representative.

Caribe Hilton
1 San Geronimo Street
San Juan, Puerto Rico 00901

HOLD FOR: REPRESENTATIVE NAME (NAME OF PERSON RESPONSIBLE FOR SETTING UP POSTER)

Click below to download the submission form:

Poster/Abstract Submission Form

“I love the excellent speakers and the broad range of topics SDPA conferences always provide! It’s always a great conference! From the meeting location to the comfort of the hotel, to mingling with colleagues – overall it’s such a wonderful experience.”

– 2017 Annual Summer Dermatology Conference Attendee